Time Management - Schedule Some Downtime For Yourself

I had a nice break earlier today. I watched the movie Independence Day with Will Smith. After being inspired (as this movie always does), I thought about how taking breaks make me more productive, even with the downtime.

It is important that you take time for yourself. Whether it's exercising, reading a book, or watching a movie you want to see. Studies even show that exercising each day can make you more productive and teach you how to manage your time better. After all,you probably have to fit that exercise in somewhere, right?

If you only can take a small portion of time, do it for yourself. Make sure you work your downtime for yourself in between pressing deadlines or major projects at work. We can get totally carried away sometimes.

In your life there are many different areas we all need to maintain balance with. You have health, financial, family, spiritual, social, professional, and intellect. You do not have to spend equal amounts of time at each day, but make sure each gets it's appropriate share of time.

Take care of each in it's own time. When one of these areas is neglected, it can cause difficulties in other parts of your life, and distract your focus from your real goals.

If you neglect your health, then you and your family can suffer. Neglecting your financial problems can make it difficult for you to concentrate in other areas.

Neglecting your time for yourself can prevent you from re-energizing. So stay balanced. Schedule time just for you, whatever personal acitivities that may include.

See your next time.

Goal Setting Tip - Do You Have A Solid Plan Of Action?

Goal Setting and Planning - Steps to Success
Guest Author - Kenneth Wallin

I was sitting around the home office this afternoon, and I got to thinking about goal setting. I wonder why more folks don't set goals? That was my internal question for the day. And some thoughts surfaced, and I wanted to share some of these thoughts with you. Plus, I will also take a few moments to write about a phenomenal goal setting technique that every leader ought to use.

Perhaps the reason most folks don't set goals is they just honestly don't know how. So, let's think about that for a bit. Setting goals is a step oriented process. (Yep, it really is a 1 ... 2 ... 3 ... process.) In fact we can reduce it to a few simple steps just to make it easy and something any leader can do right away.

Step one is the hardest step in the whole goal setting process. Whether you are a team leader, or you are just setting personal goals for your own life, you must have some idea of the outcome you seek. There is a common little ditty that describes this step, and it goes like this, "A fellow goes to the airport and gets in line at the ticket counter. He gets to the front of the line and says to the Agent, 'I want to buy a ticket.' The Agent asks, 'Where would you like to go, Sir?' The fellow replies, 'I don't know, I just want to buy a ticket.'"

Now, you ask, what does this mean? Simply put, you cannot buy a ticket (set a goal) until you have decided where you are going (an outcome).

So, first you figure out the outcome you desire to accomplish. It may be something like, start a business, or buy a car, or set up a Forex trading account. Whatever that final outcome you want to have happen is the first thing you must decide. (You're not done yet.) Having done that step you must get going on the next step.

Step two is a bit easier, but not simple. You must determine the timetable for reaching your goal. It is important to do this, so you can understand the level of effort you must commit to accomplishing the goal. (While we are thinking about it, you do understand the outcome goal is supported by both short term and intermediate term goals, don't you?

Short term goals are the activities you must accomplish right away either because they are foundational for your outcome goal, or they are easier and will establish progress for the team. Intermediate goals are those that require foundation to accomplish, or are probably going to take more time to accomplish.)

If you are thinking of trying to get a business started within the next quarter, you will need to think about a lot more time and resource investment to realize the outcome you seek. If you are thinking about a getting that business going by the end of next year, well, you can plan for less stress on your time and wallet as you set about the process. (It may amount to the same resource investment in the end, but will be less incrementally on your wallet if you have more time to accomplish the outcome.)

Step three is the committing of the process to writing. (You knew that was coming, didn't you?) You can do this by setting up a formal business plan, or just writing some of the activities you need to accomplish either in the short term, or later (those are intermediate goals) on a pad of paper (for now).

I am a big supporter of starting with a pad of paper and writing out with my pencil (not a pen) some of the things I need to do to get there. For purposes of discussion let's say you are opening a business, and here are some questions you might need to answer.

Is it a virtual (on the Internet), or is it a bricks & mortar (in the real world) business? What are your products, and where will they come from? Will there be a team of employees needed, or is this a one-person home-based business? As you can tell, this is not hard, it is however detailed. Just think through the "things" needed, and then prioritize them according to whether you need them now, or later.

Step four is pretty simple. Formalize the whole thing into a plan. I like to use Microsoft Project for this step as Microsoft Project has some really good templates you can use to build your plan.

Now, you do not have to use this application, but whatever tool you choose make sure you have these elements included; Initiation, Planning, Executing, Controlling, and Closing.

Initiating is, simply put, determining what the outcome is, whether a team is needed, and when the process will begin.

Planning is the critical step of figuring out all the short term, intermediate, and coordinating goals (activities) necessary to reach the outcome, and committing that whole set of activities to writing,

Executing is the step where you (and the team if you have one) go get the whole thing going.

Controlling is keeping track of what is getting done, and what is going not so well (and letting the team know, as necessary).

Closing is the step where you let everyone know the outcome has been reached (and make a written report, if required).

Here is the most important thing I can tell you ... and I want you to pay close attention to this ... PRESS GO when you get the plan developed.

What this means is simply this. When you have gotten your goal established and a plan of action developed to accomplish the goal ... start moving, execute, JUST DO IT.

So many of my clients have a weakness, they cannot just step out, and start work on getting going on a project. So, have a Kickoff Meeting (set a date for it, and put that date in your plan), then push the accelerator, and get going. If you don't start moving on your plan, you will never reach the goal. Do this one thing, and you will have so much more success.

In an upcoming article I will be discussing Stretch Goals, their construction, importance, and all about this neat "secret" to building really effective teams. I hope you will be looking for this article, it will be another valuable skill you can put to use. (It is not a big secret, it just seems a lot of leaders don't use it to full effect and I want to change that.)

Ken Wallin is a retired US Army Officer, and a Senior Project Management Professional. He has more than 35 years leading in both military and consulting positions. He currently is working on his PhD in Business Administration specializing in International Business at Northcentral University. Ken writes about management, leadership, and team building.

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Find Like Minded Positive People To Associate With

Image via WikipediaHow to Surround Yourself with Positive People

One of the best ways to achieve your goals is to surround yourself with positive people. The energy these people have never seems to let them down, and they are achieving the great goals in life that they desire and dream about.

Positive people can help you stay on track and energize you toward your own goals. Many times these successful people share the same goals you have and are happy to pass on their wisdom and their techniques.

So how do you find these positive, like-minded people?

Here are 5 tips to help you find them, network with them, and glean valuable information and advice:

1. Smile. Although it may sound silly, smiling puts forth an image that instantly draws people towards you, especially other positive people. Having and showcasing a good perspective of life’s ups and downs makes other people want to be around you.

Positivism is often a difficult frame of mind to sustain all the time, and therefore, people are always looking for a way to be more optimistic.

· Staying positive is the building block of achieving your successes, as its opposite is futile. Smile and you’ll attract other positive people!

2. Communicate Positively. Although we all have rough days when nothing seems to be going right, the last thing you want do is complain and whine. No one likes a complainer, right?

For example, if someone were to ask you in a friendly manner, “how are you today?” don’t shoot back that “life stinks” or that you’re just “alive” or something to that effect.

Instead, take a moment – and a breath – and then reply with optimism, even if you’re having a tough day. After all, positive people don’t waste their time or energy on complainers or negative people.

· Even if you’re not feeling all that positive, by remaining optimistic in your outlook you’ll still attract positive people to you.

3. Think Positively. Keeping a level head on your trek toward success is one key to obtaining your objectives. Thinking positively – even through disappointment – will enable you to find the good in every situation and attract the positive people who share this vision.

· Even if you don’t really subscribe to these positive thoughts at first, or you find positive thinking difficult, sooner or later making yourself think positively will create a pattern of positive thoughts in your brain.

We’ve all got energy within us and we have the choice to use it constructively or destructively. If you want to attract positive people to network, then you’ll notice they try to be upbeat and optimistic, even during difficult times.

4. Act Positively. It isn’t enough to smile, communicate, and think positively when pursuing your goal. You must also put forth actions to substantiate this positivism.

For example, perhaps you thought you could get a promotion in the past, but then sat idly by while someone else snatched it up. This time, transform those positive thoughts into action!

· Showing your boss and employees that you are proactive and positive will set you up for more successes.

5. Reach Out. Lastly, reach out to people at your work, in your circle of friends, or even to people on the street who seem to exemplify positivism. Ask them what it is that makes them continue to be positive and reach their objectives.

· Seeking out positive people will not only give you valuable information to help you reach your goals, but you will also become a successful person with your own network of positive friends and role models.

Being positive and exemplifying positivism attracts others. After all, like attracts like.

People enjoy being around others with similar attitudes and, by maintaining a positive mindset, you’ll surely lead yourself to those successful people you seek.

If you don't feel like it then act as if you do . . .

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Achieve Your Goals Faster Using These 5 Steps

Image via Wikipedia5 Ways to Focus and Stay on Task

Each day, there are dozens of tasks that are calling your name, both at work and in your personal life. With life being so busy it’s easy to lose focus on the big picture.

How many times have you gone to bed wondering what you actually accomplished that day? Or have you ever felt like your day was somehow wasted?

To avoid these feelings, you can try a few different methods to get yourself back on track. Rather than bemoaning your wasted time, resolve to regain your focus and get back on task.

Confucius Says...

There’s a famous quote about focus by the great philosopher Confucius: “If you chase two rabbits, you catch none.” True, there might be people who are able to multitask and do it relatively well; but more often than not, people who split their attention between two different tasks have a more difficult time completing both tasks well.

Here are five ways to maintain your focus and stay on task:

1. Eliminate the distractions. Get rid of the barriers that are causing you to avoid getting things done – it’s that simple! Forget about checking email every five minutes; those emails will still be there when you complete your task. Make a list of distractions and eliminate!

· Turn off the phone and let the voice mail take over.
· Close the blinds in your office.
· Turn off the music if you find yourself singing more than working.
· Simply closing the door to your office can give you more privacy and more focus.

2. Prioritize your work. Rather than working on projects simultaneously, take one thing at a time, focus on it, and worry about all the other projects later. Ultimately, you’ll get a lot more done and you’ll finish it more quickly. You’ll also be recognized for the high quality that you deliver when you’re free from distractions.

· Find a way to prioritize that works best for you. Choose either the project that has the earliest deadline or the one with the least components so you can finish it quickly and get it out of the way. There are pros and cons to both systems so tackle it whichever way works for you.

3. Tell everyone to respect your time. There are many nice and respectful ways to tell people to back off. If you’re finding yourself in a time crunch and can’t seem to get away from others, consider letting them know that you need time to finish some important tasks. There are a lot of different ways to do it – just make sure you do!

· Set times that you’ll accept phone calls and even visitors. Tell them to contact you by email and then set a regular time to check your email.

· Set business hours during which people can expect you to return their calls or emails.

4. Set some limitations with your internet access. The internet is wonderful but it can be a huge time waster, especially if you work at a computer all day long. Hone your focus with some self-imposed rules.

· First, close all those windows you’re not using. Avoid MySpace or Facebook, quit searching on eBay, and leave messenger alone while you're on the job!

· Establish certain times each day to use these fun things and just focus on what you have to do. You’ll quickly accomplish more!

5. Have confidence in your abilities. This may seem like a really small thing when it comes to focusing and getting back on task, but believing that you can get everything done that you set out to do puts you in a positive frame of mind and you’ll be less distracted with stress and worry.

· Have confidence that you can complete each task with ease and believe in your ability to deliver. If you’ll just have the confidence, you’re sure to have the focus!

Now that you’ve been introduced to five ways to focus and stay on task, it’s up to you to take action and learn how to focus your thoughts. If you’ve got to get stuff done, follow these steps so you can put yourself – and your goals – first!

Are Your Year's Goals Achieved? It's Getting Late In The Season

Have you ever noticed that with the beginning of each season there seems to be a push for people to make improvements in their lives? Just before the end of the year and then when the New Year arrives most people talk about making new years resolutions.

When spring comes people talk about wanting to shed a few pounds to fit into summer apparel. In the fall people discuss that they are going to plan for holiday time better and at the holiday’s people make promises to make more of an effort to stay in touch with family members and friends.

Usually within a few weeks of making a statement about changing our ways we are back to our old routine.

Here are a few tips that you can take to help achieve your goals this year:

Write down the goal that you want to work on. By writing the goal down you are making more of a commitment to work on this area of your life. Write down your goals every morning until they become part of your day.

If you seriously want to achieve your goals, then discuss them with the important people in your life. By sharing what you want to accomplish with others they can help keep you accountable by asking you what you are doing to achieve your goals. Give your friends and family permission to remind you what you have said you want to accomplish.

When you are working towards something it is often times easy to forget or overlook small steps that are made to achieve your goals. By keeping a journal of the steps that are taken to achieve your goals you can look back and see that you have been working on things, or you can look back and realize that you have not been making effort and that you need to put more time into what you want to accomplish.

The goals we set for ourselves are meant to better our lives and to increase our happiness. The journey towards goal achievement does not have to be paved with self denial and pain.

Make an effort to enjoy the steps made along the way. Bask in the glory of making small improvements. Things are not going to change over night. If a goal is worth writing down and talking about it is most likely going to take a while to achieve it.

So often people let their goals fall by the wayside because they feel defeated if they do not accomplish them immediately. When you are writing down the goals that you are working on also write down a reasonable time frame in which to complete them.

Do not make the time so long that you will procrastinate and do not make it so short that you are setting yourself up for failure. Be realistic and take time to enjoy the journey to achieve your goals.

Remember it's more important to happily achieve your goals then to achieve your goals to be happy . . .

Goals! How To Hold Your Focus When Life Challenges Arise

Goals! What Do You Do When Life Gets in the Way?
- Dale Stuemke

Is life fighting against your goals as hard as you're working to achieve them? Sometimes it seems like it. You have an important goal and a good action plan, but you find yourself distracted, you can't focus. What's going on?

Situation One: Life Throws You a Curve Ball

This really isn't unusual, but it can certainly stop our progress. It can also cause doubts about whether we can really complete the plan and reach our goal. Let's look at this, I have a suggestion or two for you to use to defeat the distractions of life.

Have you ever had life really can get in the way of your goal achievement? I've experienced it many times. In fact, life seems to really go after me after I've set goals!

Sometimes we set work plans that turn out to be a bit too ambitious. Other times we will experience something that is just totally unexpected. Often something happens that disrupts more than just our goal plan. There can be health issues that pop up and require our total attention. There also can be other emergencies that throw themselves into our lives at the most inopportune time.

My wife and I had one of those inopportune events. We came home after being gone for a long weekend to find that a water pipe had broken and had run water into our home for three days! All of a sudden we were living in a hotel and dealing with the insurance company, contractors, and all sorts of problems we hadn't planned on. Life really did get in the way!

When something like that happens, you really need to accept the fact that your priorities have temporarily changed. Once you understand what the new priority requirements are you can make some adjustments to your work plan. This is really no different than when you find something in your work plan that doesn't produce the results you expected. You adjust the plan to fit the situation.

But remember, you are not throwing your goal out! The reason you are adjusting your plan is to keep the goal in place, even if its achievement is somewhat delayed.

Situation Two: No Curve Ball, Just Life

It's pretty easy to understand how you need to adjust to dramatic events in your life. But, what about life just taking its normal course and still distracting you from your goal? What about the more "normal" distractions? How do we deal with them? That's a little different topic and can require different tactics!

We need to learn to use specific techniques to hold our focus and overcome "daily life" distractions.

There are at least two different types of distractions. The first is where you've established your work plan, but, after diligently trying to follow it, you just can't fit it and the rest of your life into the 24 hours you get each day. You find yourself letting things that should be lower priority take time from your work plan. The second case occurs when your work plan is just too aggressive.

You need to carefully examine the situation to see which of these is the case. If lower-priority activities are the problem, you'll need to push those into their proper place. If your work plan is truly too aggressive, you'll need to carefully rework your plan so it fits into your life properly.

That sounds like an over simplification, but it really is that simple. We can try to find all kinds of reasons why our problems are different, but they probably fit into those two categories...unless...

What about the times when you are just struggling with maintaining your focus. You know what that's like as well as I do. Maybe you find yourself procrastinating instead of taking the actions you know are needed. Maybe you're starting to doubt whether you can really do it. You might be thinking "Yeah, those others did it, but can I?"

I'm going to suggest that you learn how to talk to yourself. Really!

Start by writing your goal statement onto an index card. Make sure this is a positive wording of your goal. Next, be sure you have that card with you at all times. Read your goal statement aloud, with excitement and energy.

Do this at least three times a day. Early in the morning, in the middle of the day when you're in your routine, and the end of the day are the best times. (If you really want to add power, read it seven times at each of those three times!) When you do this, you will be helping your brain keep its focus.

You will literally reprogram your brain to believe that you can achieve that goal. Your subconscious mind will be listening. It will hear your goal, and it will hear your excitement. Do this every day, and your subconscious mind will gradually keep you focused.

Does that sound preposterous? Try it for 21 days. Then look at the results, you'll be pleasantly surprised!

by Dale Stuemke

Copyright (c) 2008 Dale Stuemke

I'm a husband, father, and grandfather. Through work in product development and marketing I've learned that goals are achieved with a good plan, focused effort, and commitment. Humans are designed to be achievers. Visualizing the future and achieving goals to make it a reality is uniquely human! I'm still dreaming my future into existence and setting goals to make it happen. Get my free report today and Launch Your Goals!

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